Documents & Cloud Storage

Never Lose a File
Again.

OtoPro automatically creates organized cloud folders for every assignment. Photos, estimates, and documents — all in the right place, every time. Works with Google Drive, Dropbox, and OneDrive.

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Auto-Folder Creation

Every Assignment Gets
Its Own Folder

The moment an assignment is created, OtoPro builds a complete folder structure in your cloud storage. Client name, vehicle info, and sub-folders for photos, estimates, and documents — all automatic.

/Otopro/[Client Name]/[Claim#-VIN#-Date]/
Cloud Storage
Otopro
Cloud Integration

Works With
Your Cloud

Connect OtoPro to the cloud storage you already use. No migration needed — just connect and go.

Google Drive

Native integration with Google Workspace. Folders sync in real-time.

  • Auto-folder creation
  • Real-time sync
  • Shared drive support
  • Team permissions

Dropbox

Dropbox Business integration with smart sync and version history.

  • Auto-folder creation
  • Smart Sync support
  • Version history
  • Offline access

OneDrive

Microsoft 365 integration. Perfect for shops using Outlook and Teams.

  • Auto-folder creation
  • SharePoint integration
  • M365 permissions
  • Co-authoring
QR Code Access

One Scan.
Full Job Access.

Every assignment gets a unique QR code. Scan it from any device to instantly open the job — photos, status, estimates, and all. Print it and stick it on the windshield so any tech in the shop can pull up the full repair order in seconds.

Scan from any phone or tablet — no app needed
Print and attach to windshield or key tag
Opens directly to the job with all files

SCAN TO VIEW

Assignment #OTP-2847

Assignment #OTP-2847

Vehicle

2023 Toyota RAV4

Status

In Repair

Auto-Rename & Upload
IMG_4829.HEIC
front.jpg
IMG_4830.HEIC
rear.jpg
IMG_4831.HEIC
left-quarter.jpg
IMG_4832.HEIC
right-quarter.jpg
IMG_4833.HEIC
roof.jpg
IMG_4834.HEIC
vin-plate.jpg
6 photos uploaded to /Photos/Auto-synced
Photo Management

Photos That
Name Themselves

Stop naming files "IMG_4829.HEIC". OtoPro auto-renames every photo based on the inspection type — front, rear, left quarter, right quarter, VIN plate — and uploads them directly to the assignment's cloud folder. Organized by default.

Auto-rename based on photo position and inspection type
Auto-upload to the correct cloud folder instantly
HEIC to JPG conversion handled automatically
PDF Generation

Branded PDFs,
Generated Instantly

Estimates, inspection reports, and delivery receipts — all branded with your shop logo and automatically saved to the cloud folder.

Estimate PDFs

Auto-generated estimates with line items, labor hours, parts pricing, and totals. Branded with your shop logo and contact info.

estimate-v1.pdf
Branded with shop logo

Inspection Reports

Photo-annotated inspection reports with damage assessments. Share with insurance adjusters or vehicle owners digitally.

inspection-report.pdf
Branded with shop logo

Delivery Receipts

Customer-signed delivery receipts with final photos, repair summary, and warranty info. Digital or printable.

delivery-receipt.pdf
Branded with shop logo
14-day free trial

StopLosingFiles.
StartOrganizingAutomatically.

Join hundreds of shops that never search for a photo, estimate, or document again. Set up in under 5 minutes.

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